PRESIDENT
The chapter president sets the direction and pace of the chapter's activities based on the vision that has been determined by the chapter membership, chapter board of directors and other chapter officers in accordance with the AMTA Strategic Plan.The chapter president is LEADER, PLANNER, MENTOR and MEDIATOR.
• Must be a professional member for three years prior to candidacy.
• Must be a member of the chapter board of directors or chair of a standing committee for one term year within the past three years immediately prior to candidacy.
TERM OF OFFICE
• As outlined in national bylaws, the term of office will be for two years with elections held every even-numbered year.
TERM LIMITS
• As outlined in national bylaws, the term will not exceed two consecutive elective terms.
RESPONSIBILITIES
1. Preside at, prepare the agenda for, and maintain the orderly and expedient conduct of business at chapter meetings and chapter board meetings.
2. Attend regional meetings and national meetings of the association.
3. Identify, cultivate and recruit future chapter leaders.
4. Appoint standing committee, subcommittee and special committee chairs (with the exception of executive and nominating committees) with the approval of the chapter board.
5. Monitor the activities of all chapter committees.
6. Serve as ex-officio (non-voting) member of all chapter committees.
7. Approve appointments of committee members made by committee chairs.
8. Assign projects to appropriate committees and transfer projects based on work load, special expertise or other reasons in keeping with the best interests of the chapter.
9. Supervise the affairs of the chapter according to policy set by the chapter board.
10. Appoint representatives to special projects authorized by the chapter board.
11. In cooperation with the secretary and treasurer:
(A) Conduct the regular day-to-day business affairs of the chapter,
(B) Have signature registered with the bank servicing the chapter and with any other financial institutions serving as a depository of funds.
12. Call special meetings of the chapter board as needed with seven days notice in writing or three days notice by telephone. (Note: these meetings can be teleconferenced in the interest of time and convenience.)
13. Review all documents and records produced by the chapter.
14. Represent the chapter (or appoint a representative) at the Chapter Presidents Council and the National House of Delegates.
15. Chair the Delegates if serving, or supervise and select a chair if not.
16. Facilitate conflict resolution through consultation with other officers, national volunteers or national staff.
17. Maintain lines of communication with the national board and the national office.
18. Share pertinent information with other chapter officers.
19. Be available to receive direct feedback from members for input to the chapter board and to communicate, in an informed manner, information regarding actions of the chapter board.
20. Direct and refer members to appropriate volunteer and staff contacts as needed.
21. Maintain communication with chapter membership through regular reports via chapter newsletter, and reports at chapter meetings and chapter board meetings.
22. Ensure chapter operations are consistent with the AMTA Strategic Plan.
23. Fulfill the fiduciary, due diligence and other responsibilities of chapter board members as described in the bylaws.
24. Maintain orderly records of issues and actions taken during the term and supply the incoming president with those records to ensure a smooth transition.
TIME COMMITMENT
The time commitment is estimated at 10 to 15 hours per week.
COMPENSATION
Registration, Lodging and Meals for all State conferences/conventions. Travel, Lodging, Registration, Meals for National Convention and National Board of Directors Meeting.
CHAPTER VICE PRESIDENTS
The vice presidents will assist the president in working to achieve chapter goals and effecting the policies and/or decisions made by the chapter board.The positions of 1st, 2nd and 3rd vice presidents are similar to that of the president because the vice presidents must be qualified to assume the responsibilities of the office of president in the event of its unscheduled vacancy.
Vice presidents must be willing to accept that responsibility.
ELIGIBILITY
• As outlined in national bylaws, candidates must be professional members.
TERM OF OFFICE
• As outlined in national bylaws, the vice presidents' term of office will be for two years or until successors are elected with elections for 1st and 3rd vice presidents held every odd numbered year and elections for 2nd vice president held every even numbered year.
RESPONSIBILITIES OF THE VICE PRESIDENTS
1. Serve as a member of the chapter board.
2. In the absence or incapacity of the chapter president, the 1st, 2nd or 3rd vice president, in that order, shall act in the place of the president.
3. Accept responsibilities delegated by the president.
4. Attend chapter board, chapter membership and any chapter committee meetings for which the vice president has responsibility and, whenever possible, regional and national meetings of the association.
5. Identify, cultivate and recruit future chapter leaders.
6. Make recommendations to the president for committee appointments.
7. Direct and refer members to appropriate volunteer and staff contacts as needed.
8. Be available to receive direct feedback from members for input to the chapter board and to communicate, in an informed manner, information regarding actions of the chapter board.
9. Maintain communication with chapter membership through regular reports via chapter newsletter, and reports at chapter meetings and chapter board meetings.
10. Ensure chapter operations are consistent with the AMTA Strategic Plan.
11. Fulfill the fiduciary, due diligence and other responsibilities of chapter board members as described in the bylaws.
12. Maintain orderly records of issues and actions taken during the term and supply the incoming vice president with those records to ensure a smooth transition.
VP's to oversee committees and act as chairs as needed until position is filled. Committees are appointed to each board member depending on individual circumstances by the president and with board approval.
Website, Blog, Newsletter, Conference Convention Brochures, Units, Meeting & Planning, Registration, School Liasons, Ambassadors, Membership, NMTAW, Library, Volunteer Coordinator, and Government Relations.
TIME COMMITMENT
The time commitment is estimated at 10 hours per week.
COMPENSATION
Registration, Lodging and Meals for all State conferences/conventions.
CHAPTER SECRETARY
The secretary is the official keeper of the chapter records and is responsible for updating that record during his or her term of office and passing that record, in good order, to the incoming chapter secretary.
ELIGIBILITY
• As outlined in national bylaws, candidate must be a professional member.
TERM OF OFFICE
• As outlined in the national bylaws, the secretary will be elected every odd numbered year for a term of two years or until a successor is elected.
RESPONSIBILITIES
1. Serve as a member of the chapter board.
2. Act in the place of the president in the absence or incapacity of the president, 1st vice president, 2nd vice president and 3rd vice president.
3. Distribute announcements of board meetings and membership meetings in accordance with national bylaws or chapter standing rules.
4. Attend chapter board and chapter membership meetings and ensure that attendance, votes and the proceedings of the meetings are recorded and maintained in the permanent records of the chapter.
5. Conduct roll call of board members at board meetings and membership at membership meetings for official records and to establish the presence of a quorum.
6. Record proceedings of board meetings and chapter meetings.
7. Distribute minutes of board meetings to board members as soon as possible following the meeting but no later than three weeks following the meeting.
8. Maintain the official, permanent record of chapter board and chapter membership proceedings.
9. Accept responsibilities delegated by the president.
10. Forward to the chapter relations administrator, on a timely basis, a list of names and addresses of chapter officers at the start of each fiscal year. Update as necessary.
11. In cooperation with the president and the treasurer:
(A) Conduct the regular day-to-day business affairs of the chapter.
12. Identify, cultivate and recruit future chapter leaders.
13. Make recommendations to the president for committee appointments.
14. Direct and refer members to appropriate volunteer and staff contacts as needed.
15. Be available to receive direct feedback from members for input to the chapter board and to communicate, in an informed manner, information regarding actions of the chapter board.
16. Ensure chapter operations are consistent with the AMTA Strategic Plan.
17. Fulfill the fiduciary, due diligence and other responsibilities of chapter board members as described in the bylaws.
18. Maintain orderly records, including the chapter's permanent record, and an outline of the procedures required to fulfill the secretary's responsibility and supply the incoming secretary with those records to ensure a smooth transition.
TIME COMMITMENT
The time commitment is estimated at 5 hours per week.
COMPENSATION
Registration, Lodging and Meals for all State conferences/conventions.
CHAPTER TREASURER
The treasurer ensures the integrity of the fiscal affairs of the chapter through maintenance of accurate financial records.
ELIGIBILITY
• As outlined in national bylaws, candidate must be a professional member.
TERM OF OFFICE
• As outlined in the national bylaws, the treasurer will be elected every even-numbered year for a term of two years or until a successor is elected.
RESPONSIBILITIES
1. Serve as a member of the chapter board of directors.
2. Act in the place of the president in the absence or incapacity of the president, 1st vice president, 2nd vice president, 3rd vice president and secretary.
3. Accept responsibilities delegated by the president.
4. In cooperation with the president and the secretary:
(A) conduct the regular day-to-day business affairs of the chapter,
(B) have signature registered with the bank servicing the chapter and with any other financial institutions serving as a depository of funds.
5. Hold responsibility for chapter finances and keep an accurate record of all income and expenses.
6. In collaboration with the chapter president and board members, prepare the annual chapter budget for presentation to the board and the membership for approval, for inclusion in the chapter's permanent record and for submission to the national office.
7. Present reports of savings, checking and investment account balances to the chapter board and general membership.
8. Provide information to the board regarding budgetary restrictions and alert the board when projects or programs are in danger of going over budget.
9. Keep the board current about any changes of investment potential or problems with investments, if applicable.
10. Propose cost cutting measures and budget increases based on knowledge of financial matters.
11. Reimburse members, in accordance with chapter standing rules or chapter policy, for approved expenditures made on behalf of the chapter.
12. Review chapter expenditures and financial status on a regular basis to ensure overall fiscal responsibility.
13. Submit the chapter's financial records for an annual review by an independent auditor or an audit review committee appointed by the president.
14. Prepare an annual chapter balance sheet and income/expense statement for presentation to the board and the membership, inclusion in the chapter permanent record, and submission to the national office.
15. Prepare financial reports for monthly Board of Director conference calls and/or face to face meetings.
16. Make recommendations to the president for committee appointments.
17. Direct and refer members to appropriate volunteer and staff contacts as needed.
18. Be available to receive direct feedback from members for input to the chapter board and to communicate, in an informed manner, information regarding actions of the chapter board.
19. Maintain communication with chapter board and chapter membership through regular reports (including written reports to be included in the chapter's permanent record) of the financial status of the chapter.
20. Ensure chapter operations are consistent with the AMTA Strategic Plan.
21. Fulfill the fiduciary, due diligence and other responsibilities of chapter board members as described in the bylaws.
22. Maintain orderly financial records and an outline of the procedures required to fulfill the treasurer's responsibility and supply the incoming treasurer with those records to ensure a smooth transition.
TIME COMMITMENT
The time commitment is estimated at 10 hours per week.
COMPENSATION
Registration, Lodging and Meals for all State conferences/conventions.
Delegate Job Description
Eligibility
Must be a professional member in good standing of the Chapter to which they are assigned
Must sign the AMTA Chapter Volunteer Code of Conduct.
Agrees to uphold and abide by National AMTA Articles of Incorporation, Bylaws, Policy, Code of Conduct, Rules of Engagement, and Job Description.
Shall not be an AMTA National Board member.
Authority
Delegate is given authority by National Bylaws and Policies and through election by the Chapter membership.
Accountability
Delegate is accountable to the members of the Chapter by virtue of election, and to the Chapter Board by virtue of funding, where applicable.
Term of Office
Term of Office is either a 2 year or a 1 year committment dependant upon voting position. Term of office runs from January 1 through December 31 of the year of the HOD meeting in which she/he is a representative.
Term shall not exceed two consecutive elected terms.
Purpose
Delegate represents her/his Chapter members in the HOD and related activities, informs the Chapter of timelines, and facilitates the Chapter’s influence in the HOD.
Relationship
Delegate works with her/his Chapter members and fellow Chapter Delegates, as well as Delegates from other Chapters and the House of Delegates Operations Committee (HODOC), to follow timelines and carry out the assignments and charges applicable to the HOD function.
Responsibilities
1 Delegate, in communication at all Chapter Meetings and through other means available, initiates member involvement in discussion of matters that may or will come before the HOD.
2. Delegate responds to Chapter Board and member communications on a regular and timely basis via phone, e-mail, or other appropriate means.
3. Delegate provides written reports to the Chapter Board as directed by the Chapter Board.
4. Delegate attends all Chapter membership meetings, and report to the members and Chapter board at those meetings.
5. Delegate maintains a working knowledge of materials provided prior to the HOD.
6. Delegate prepares and reviews all necessary materials prior to meetings.
7. Delegate attends and participates in the HOD orientation and meeting and casts informed votes.
8. Delegate reports the actions of the HOD to the Chapter membership.
Time Commitment
• The time commitment averages about 2-4 hours per month.
• Delegate attends the Chapter Annual Meeting, Chapter membership meetings, Chapter Board meetings (as requested by the Chapter Board), Chapter Leadership Training, (as requested by the Chapter Board), the Delegate Orientation Meeting and the HOD Meeting at the National Convention. Time commitment will be considerably higher during the annual convention.
Use of Organizational Resources
Resources related to carrying out the duties of this office:
• HODOC provides materials and training.
Chapters may provide reimbursement according to Chapter Policy.
Vacancy and Succession
In the event of a vacancy, or inability of the Delegate to perform their duties, the alternate with the next highest number of votes in the previous election will assume the Delegate position.
Removal from Office
A Delegate may be removed from office for failure to:
1. Fulfill her/his duties and responsibilities (dereliction of duties).
2. Abide by the AMTA Articles of Incorporation, Bylaws, Policy, Code of Conduct, Rules of Engagement, or Job Description.
3. Keep AMTA membership dues current.
Removal shall occur in accordance with the AMTA Chapter Conflict Resolution Process.
Compensation
Registration and Lodging for Fall Convention. Travel, Lodging, Registration, Meals for National Convention.
